Executive secretary

1. Arranging & Managing Meetings

a. Coordinate regular & irregular meetings throughout the year
b. Collate & distribute papers prior to meetings
c. Ensure that all materials for meetings are prepared in a timely manner
d. Accurate dictation & note taking at meetings as required
e. Produce & distribute minutes
f. Arrange refreshments for meetings

2. Diary Management
a. Responsible for the management of the diaries for the Project Manager
b. Arrange meetings & keep diaries constantly up to date for PM

3. Travel Management
a. Arrange all aspects of travel for Project Manager including flights, hotel bookings, currency, car parking, car hire, etc.
b. Arrange for visas, as and when required

4. General Administration
a. Implement & maintain an efficient filing system for the Project Manager
b. To be the first point of contact for any telephone enquiries for the PM ensuring all messages are forwarded / auctioned quickly & efficiently
c. To be the first point of contact for visitors & provide refreshments as and when required

5. Post & Emails
a. Manage e-mails from own email account
b. Deal with correspondence & emails quickly & efficiently where appropriate to a high standard

6. Relationship Management
a. Contacts for Project Manager
b. Travel companies
c. Any other key contacts required of the Executive Assistant

Reference Code  Executive secretary
Appy to  admin@aces-ksa.com 

Secretary M.D. - IRAQ

JOB REQUIREMENTS:
• To attend telephonic conversations and needs to process the received inquiries to bring desired outcome.
• To organize business meetings, formal parties as per requirement.
• To be responsible for e-mails, fax and dispatching important documentation.
• The duties may involve taking dictation, writing letters and emails and maintaining all the correspondence.
• To be responsible for briefing papers, presentations and processing presentations.
• To organize and maintain electronic and paper files.


CANDIDATE QUALIFICATIONS & EXPERIENCE:
Should be a graduate in any stream. a diploma in English and office management course will be an added advantage.
Must have a minimum of two years experience in a similar position.


REQUIRED COMPETENCES:
• Must be Proficient in typewriting and good at English grammar.
• Should have a good knowledge of emailing, processing formal requests;
• Must have good writing skills to produce formal letters in English and Arabic.
• Must have sound knowledge of accessing software packages.
• Excellent interpersonal skills.

Status:	Contract
Required Skills/Experience:	Office Management, English, MS Office
Location:	Basrah, IRAQ
Advert Published:	29 Jun 2011
Expiry date:	29 Jul 2011
ASC International Ref. No.:	ASL0481
OilCareers Ref. No.:	J516649

Email (send CV to): wilmav.10515.224@ascinternational.aplitrak.com