Executive secretary

1. Arranging & Managing Meetings

a. Coordinate regular & irregular meetings throughout the year
b. Collate & distribute papers prior to meetings
c. Ensure that all materials for meetings are prepared in a timely manner
d. Accurate dictation & note taking at meetings as required
e. Produce & distribute minutes
f. Arrange refreshments for meetings

2. Diary Management
a. Responsible for the management of the diaries for the Project Manager
b. Arrange meetings & keep diaries constantly up to date for PM

3. Travel Management
a. Arrange all aspects of travel for Project Manager including flights, hotel bookings, currency, car parking, car hire, etc.
b. Arrange for visas, as and when required

4. General Administration
a. Implement & maintain an efficient filing system for the Project Manager
b. To be the first point of contact for any telephone enquiries for the PM ensuring all messages are forwarded / auctioned quickly & efficiently
c. To be the first point of contact for visitors & provide refreshments as and when required

5. Post & Emails
a. Manage e-mails from own email account
b. Deal with correspondence & emails quickly & efficiently where appropriate to a high standard

6. Relationship Management
a. Contacts for Project Manager
b. Travel companies
c. Any other key contacts required of the Executive Assistant

Reference Code  Executive secretary
Appy to  admin@aces-ksa.com